With a Zoom account connected to ClubRunner, events can be synchronized over to Zoom to automatically create and manage registrations for both Zoom meetings and webinars. Individuals signing up for a Zoom connected event will automatically be signed-up for the associated Zoom meeting/webinar as well. If a Zoom account has not been connected, please see this article.

Synchronizing an event with Zoom webinars and Zoom meetings

1. Click Events in the left-hand menu navigation, then click Cloud Events.

   

2. Click Manage on the event you would like to add the meeting to.

   

3. Near the top right-hand corner of the screen, click Setup.

   

4. Click the Zoom Settings button.

   

5. Click the Add Zoom Link button.

   

6. In the Add Zoom Connection pop-up, you will have the following options:

   

   • Zoom Connection

     • Create new Zoom meeting - Creates a new Zoom meeting based on the current event’s date and time. You cannot create a new Zoom meeting for events in the past.

     • Link to existing Zoom meeting - Allows an existing Zoom meeting to be connected to the event.

     • Create new Zoom webinar - Creates a new Zoom webinar based on the current event’s date and time. Your connected Zoom account must have the webinar upgrade enabled to see this option.

     • Link to existing Zoom webinar - Allows an existing Zoom webinar to be connected to the event. Your connected Zoom account must have the webinar upgrade enabled to see this option.

   • Registration Synchronization

     • Synchronize Existing Registration Data - When selected, all current registrations within the selected event and Zoom meeting/webinar will be synchronized.

7. Once the Zoom connection has been configured, click on the Save button to finalize any changes and make the connection.

8. After a few moments, the connected Zoom meeting information will then be displayed under Zoom Meeting Info.

   

   • Synchronize Registrations - Allows you to synchronize registration details from Zoom into the event.

   • Meeting ID - The Meeting ID of the connected Zoom meeting/webinar.

   • Host Email - The email address of the Zoom meeting/webinar host.

   • Meeting URL - Provides a link to the view the meeting.

   • Registration URL - Provides a link which users can be used to register for the Zoom meeting directly. Registrations made through this form will be automatically synchronized into the event.

   • Join URL - Provides a link which event attendees can use to the join the connected Zoom meeting/webinar.

9. The Zoom Meeting Settings display the current Zoom meeting email notification settings. Log in to Zoom to manage these settings directly.

   

   • Send Confirmation Email to Registrants - Determines whether Zoom registration confirmation emails are sent to the registrants.

   • Registrant Email Notifications - Determines whether registration email notices are sent to the meeting host.